Role Agent: Notice to Employees

Last updated: October 2026

Your employer uses the FaceMeet Role Agent, an AI assistant that belongs to your role. This notice explains what it keeps, what stays private to you, and what it never does. You will be asked to confirm you have read it before you first use the Role Agent.

What the Role Agent is for

It helps you do your role: it knows the role's responsibilities, procedures, documents and approved decisions, drafts work for you, and brings you up to speed when you start. When you move on, the company's approved knowledge of the role stays for the next person. Your private information does not.

What your employer keeps

Knowledge about the role that your manager approves, such as procedures, decisions, customers and partners, and current work.
Documents shared with the role.
Records of actions the agent took in connected apps with your approval.

When you tell the Role Agent something that might be useful to the role, it is first kept as a suggestion that only you and your manager can see. It becomes company knowledge only if your manager approves it. You can see every item the company keeps on the "What the company keeps" page.

What stays private to you

Your conversations with the Role Agent are visible only to you and are deleted when your assignment ends. Personal remarks are never turned into suggestions for the role.
Your private notes are visible only to you and are deleted when your assignment ends, unless the law or a legal hold requires your employer to keep them.
Your FaceMeet career profile, including anything you told Yanis, stays yours. Nothing from it reaches your employer unless you agree each time.

What the Role Agent never does

It does not measure, score or rank your work or your productivity, and it does not report on how you spend your time.
It does not make or recommend hiring, firing, promotion, pay or other employment decisions.
It does not send email, book meetings or act in other apps unless you approve that specific action, on the agent page, with a Slack button or by texting its code, or your manager has approved a set workflow you can see. It may read the apps you connect, such as your calendar or inbox, to help you.
It does not identify you by your voice. When you talk to it, your speech is turned into text to answer you; the audio is not kept after the conversation, and the text follows the rules above.

How it reaches you

The Role Agent can send you a morning brief, alerts and approval requests in Slack and, if you link your mobile number, by text message from FaceMeet's number. You choose these on the agent page and can turn the brief off at any time. Linking a number requires a code sent to that phone. Reply STOP to any text to stop texts, and HELP for help. Message and data rates may apply.

Who can see what

You: your conversations, your private notes, and everything the company keeps for your role.
Your manager: the role's approved knowledge, suggestions waiting for approval, and records of actions taken. Not your conversations or private notes.
Your company's administrators: the same as your manager, across the company.
FaceMeet staff: only to provide support or keep the service secure, and every such access is logged.

When you leave the role

Your access ends when your assignment ends. Connections to your own accounts are removed, and your private notes are deleted. Before you leave, you can export your own private notes. The role's approved knowledge stays with the role.

Your rights

You can ask to see the information held about you, to correct it, or to delete your private information. Your employer controls the role's company knowledge, so requests about that go to your employer; FaceMeet will help them answer. You can also contact FaceMeet at hello@facemeet.app. Depending on where you live, you may have further rights under local law.

How long each type of information is kept is listed on the Data Retention page.